--- title: What is a Good Price for Off-Site Document Storage? description: The General Data Protection Regulations (GDPR) require most UK businesses to store documents for over half-a-decade. image: https://www.cas.ltd/hubfs/ezgif-1-169b13d22d.jpg --- [mailto:](mailto:) - [0845 50 50 003](tel:08455050003) - [boxtransfer@cas.ltd](mailto:boxtransfer@cas.ltd) - [Scan On Demand](https://scanondemand.cas.ltd/login.php) - [Online Login](https://boxtransfer.clarksarchivestorage.com/scripts/psonlineisapi.dll/9aufxDRZpnGiOwrcLNwYfRwV7OO/) [![CAS Digital & Archive Document Storage](https://www.cas.ltd/hubfs/raw_assets/public/CAS_Dec2020/images/logo.png "CAS Digital & Archive Document Storage")](https://www.cas.ltd/) - [Document Storage](https://www.cas.ltd/document-storage/business-document-storage/) - [Document Storage](https://www.cas.ltd/document-storage/business-document-storage/) - [Document Storage](https://www.cas.ltd/document-storage/document-storage-service) - [Archive Storage](https://www.cas.ltd/document-storage/archive) - 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Industries - [Medical Records](https://www.cas.ltd/industries/medical-records-storage) - [Financial Records](https://www.cas.ltd/industries/financial-records-storage/) - Business - [Business Documents](https://www.cas.ltd/industries/business-document-storage) - [SME Document Storage](https://www.cas.ltd/document-storage/sme) - Education - [School Documents](https://www.cas.ltd/industries/school-document-storage) - [University Documents](https://www.cas.ltd/industries/university-document-storage) - [Blog](https://www.cas.ltd/blog) - [Contact Us](https://www.cas.ltd/contact) - Where to Find Us - [Essex](https://www.cas.ltd/where-to-find-us/essex) - [London](https://www.cas.ltd/where-to-find-us/london) - [Kent](https://www.cas.ltd/where-to-find-us/kent) - [Hertfordshire](https://www.cas.ltd/where-to-find-us/hertfordshire) - [Surrey](https://www.cas.ltd/where-to-find-us/surrey) - [Norwich](https://www.cas.ltd/where-to-find-us/norwich) - [Slough](https://www.cas.ltd/where-to-find-us/slough) - 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[PPE Santising Products](https://www.cas.ltd/office-supplies/ppe-sanitising-products) - [Document Storage Bags](https://www.cas.ltd/office-supplies/document-storage-bags) - Industries - [Medical Records](https://www.cas.ltd/industries/medical-records-storage) - [Financial Records](https://www.cas.ltd/industries/financial-records-storage/) - Business - [Business Documents](https://www.cas.ltd/industries/business-document-storage) - [SME Document Storage](https://www.cas.ltd/document-storage/sme) - Education - [School Documents](https://www.cas.ltd/industries/school-document-storage) - [University Documents](https://www.cas.ltd/industries/university-document-storage) - [Blog](https://www.cas.ltd/blog) - [Contact Us](https://www.cas.ltd/contact) - Where to Find Us - [Essex](https://www.cas.ltd/where-to-find-us/essex) - [London](https://www.cas.ltd/where-to-find-us/london) - [Kent](https://www.cas.ltd/where-to-find-us/kent) - [Hertfordshire](https://www.cas.ltd/where-to-find-us/hertfordshire) - 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[Contact Us](https://www.cas.ltd/contact) # How Much Should You Pay for Offsite Document Storage? ![How Much Should You Pay for Offsite Document Storage?](https://www.cas.ltd/hubfs/ezgif-1-169b13d22d.jpg) The General Data Protection Regulations (GDPR) require most UK businesses to store documents for over half-a-decade. As a result, costly office space can become cluttered over time. [An offsite document storage service can declutter your working environment significantly.](https://www.cas.ltd/blog/how-cost-effective-is-offsite-document-storage)Also, it can shoulder the responsibility of document management and offer peace-of-mind and security. A provider will sort your paperwork into archive boxes and then move these to a secure warehouse custom-designed to store documents. At the warehouse, each box is shelved using an efficient filing system to facilitate fast document access.   [![Contact Us Now](https://no-cache.hubspot.com/cta/default/8508503/a9c71648-0fbc-414a-a650-278700f7391b.png)](https://cta-redirect.hubspot.com/cta/redirect/8508503/a9c71648-0fbc-414a-a650-278700f7391b)   ## Document Storage Costs Can Vary Based On The Following Things: \- The number of boxed documents you wish to store \- The firm you hire to deliver the service \- How frequently you need to access the documents \- Whether you require any extra services, like document shredding or digital scanning Typically, document storage firms charge a per-box fee, so the total cost will reflect the number of boxed documents you need to store. The box-type can affect the price as well. Some of the different types of storage boxes are listed below: -Lever Arch Boxes: 320 x 390 x 290 mm -Bankers Boxes: 340 x 390 x 255 mm -Printout Boxes: 370 x 450 x 255 mm -Regular Storage Boxes: 265 x 370 x 255 mm CAS offers a range of custom-made boxes for storing medical records. These are ideal for GP practices. Although some firms require a minimum storage period of a year, many offer monthly options too. This allows you more leeway because you do not have to commit to an extended contract - even if you end up storing documents for several years. The cost of monthly document storage can range from twenty pence to more than one pound per box. ## Extra Fees For Storing Documents The storage firm you use should offer a service to retrieve documents. This enables quick access to your records if necessary. The cost of this service tends to be determined by how fast you need the documents. Often, a same day, next day, or out-of-hours fee is applied. If you require a couple of files, rather than a whole box, the firm should retrieve this paperwork, too, although the cost could be as much or more than whole-box retrieval. Many firms provide an email or fax service to give you almost instant access to your documents in digital format. This eliminates the delays of postal deliveries. ## Archived Documents Numerous service providers allow you to store documents that do not have to be regularly accessed for several years at-a-time. This is called ‘archive storage’ or ‘deep storage’. The low maintenance nature of this service means that it costs notably less than other document storage options. ## Next Steps At CAS Ltd, we serve clients in the private and public sectors alike, so [we appreciate the issues they face when storing documents](https://www.cas.ltd/blog/high-standards-for-document-storage-and-management) – especially documents they are legally obliged to retain. 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Covering: London, Essex, East Anglia and the Midlands Registered Office: 61 Station Road, Sudbury, Suffolk. CO10 2SP Company Reg. No. 3241913 VAT Reg. No. 681 0237 53 - [Secure Document Storage in Cambridge](https://www.cas.ltd/where-to-find-us/cambridge) - [Secure document storage in Chelmsford](https://www.cas.ltd/where-to-find-us/chelmsford) - [Secure Document Storage in Ipswich](https://www.cas.ltd/where-to-find-us/ipswich) - [Secure Document Storage in Basildon](https://www.cas.ltd/where-to-find-us/basildon) - [Secure Document Storage in Essex](https://www.cas.ltd/where-to-find-us/essex) - - - -