Many organisations are nervous about offsite storage when they need regular or even daily access to documents. What options are available for digital document storage? We speak to many businesses, large and small, which have a problem with document storage. With paper document archives stored on-site, they’re fast running out of space in their offices. And for digital archives, they’re compromised by the size of their computer server. What’s more, it ends up expensive to keep document archives in their offices, as rents in central London and other city centres only ever seem to rise.
Off-site and secure
CAS’s digital document storage solutions allow our clients to store their documents offsite but to work with them on a continuing basis through secure online access. With our fully hosted live-file storage system, records that are in constant use can be retrieved, updated and returned to storage 24/7. We offer maximum flexibility and ease of access to your files. CAS’s online file storage system comes with customised search criteria. Authorised personnel can access records remotely from anywhere in the UK. This is delivered by an advanced and totally secure, password-protected online portal. All of our clients’ needs are different, and we pride ourselves on catering to your specific requirements.
Digital document storage, readily available: make your archive dynamic
Security is our watchword in all our off-site storage services. All your documents are stored in high-security, fire-proofed warehousing. Our storage facilities have gated perimeter fences, 24/7 security patrols and advanced CCTV. Entry to the warehouses within these facilities is controlled with vandal-proof fingerprint access terminals. Environmental controls and advanced fire protection systems are fitted throughout.
Moreover, all CAS document-handling and security staff have been checked by the Disclosure and Barring Service (DBS, formerly the Criminal Records Bureau or CRB). They can quickly and accurately locate your documents wherever they are in our warehouses, whenever you need them. And they know the importance of ensuring that you meet all your data protection requirements. We’re already prepared for the General Data Protection Requirement (GDPR) which comes into force in May 2018.
For a case study on live file storage, find out how one NHS trust is using our live file storage system.
Fitting in seamlessly with other CAS services
Digital document storage is just one of CAS’s document archiving and storage services. With scanning-on-demand, you can be even more efficient about only creating digital copies of the documents which you need on a regular basis. Meanwhile, for a more comprehensive secure document management system, CAS-Cloud allows global access to documents, and easy file-sharing between users.
If you have questions about digital document storage or any of our other services, contact one of the CAS team today.
Contact one of the CAS team now to discuss how we can help you during, and after, the GDPR countdown.
About CAS GDPR compliant document storage and management
The GDPR countdown has begun, are you ready? CAS provides comprehensive and secure document storage and management, scan on demand, and facilities management services. For more than 20 years CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control in keeping your files safe and well managed.